Full-time OD

Office Admin (9 months contract)

Office Admin (9 months contract)

Job Description

Office Care:

Oversee the maintenance and functionality of office facilities, including but not limited to:

  • Oversee daily office operations to ensure a well-maintained and efficient workplace.
  • Manage office space planning and utilization, optimizing layouts for efficiency and collaboration.
  • Manage pantry supplies, inventory, office cleanliness, and overall organization.
  • Liaise with building management and external vendors to ensure smooth office operations.

Event Planning:

  • Plan and execute internal events (team bonding, YEP, ...) to foster employee engagement.
  • Propose creative ideas for culture activities.
  • Participate in cross-team projects (office decoration contests, employee surveys, ...), and provide hands-on support when needed.

Newcomer Experience:

  • Welcome and Integration: Ensure a welcoming and efficient onboarding experience for new employees.
  • Prepare onboarding kits, parking cards, office access, and ensure new hires feel warmly welcomed.
  • Address employee inquiries and concerns related to workplace issues promptly and professionally.

Employee Gifting:

  • Manage employee gift programs (birthdays, work anniversaries, maternity gifts, special celebrations).
  • Work with vendors to source creative and meaningful gifts.

Business Travel:

  • Handle flight, accommodation, and transportation bookings for business trips, training, and conferences.

Vendor & Payment Handling:.

  • Manage budgets and control costs related to office operations.
  • Oversee contracts and agreements for vendors, and service providers,...  
  • Coordinate Legal, and Finance to process timely contracts, payments for office services, event expenses, and employee engagement initiatives,...

Ad-hoc Support:

  • Participate in cross-team projects (office decoration contests, employee surveys, ...), and provide hands-on support when needed.

Qualifications

  • Education: A college diploma in business administration, hospitality management, or a related field is preferred.
  • Experience:
    • Minimum of 1 years of experience in office management, event coordination, or a similar role.
    • Proven experience in managing vendor relationships.
    • Experience in coordinating logistics for events and managing office facilities.
  • Skills:
    • Excellent organizational and time-management skills.
    • Strong communication and interpersonal skills.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). 
    • Proficiency in basic design software such as Canva. 
    • Attention to detail and accuracy

Benefits

  • Get 15 days of annual leave and 5 days of sick leave per year.
  • Health insurance for employee.
  • Get a 13th-month salary and annual performance bonus.
  • Participate in regular team-building activities and company parties.
  • Full of learning and training opportunities to grow your professional and personal skills.
  • Our modern offices serve perfectly for a relaxed, yet productive work environment.
  • You will grow with the FRUIT values of Fast Growth, Responsibility, User-first, Integrity, and Team.

Thank you for taking your time to read our job description and thank you in advance if you decide to apply for this position. Shortlisted candidates will be contacted within 2 weeks since application, otherwise we might meet when another chance arises.